Key Accountabilities and Responsibilities Deliver the commodity plan to quality, cost and time, including maintaining the Worldwide Engineering Release System (through PACN/iCreate or directly). Own and deliver the Engineering Advanced Product Quality Planning deliverables Manage Change Request, expenditure forecasting and the relevant supplier teams in support of delivery of the programme milestones Manage design verification test plans, including detailed planning of test and development stages through to sign off and support Engineering test teams with rectification of issues Provide input into new feature development Ensure all programme design solutions meet: Programme targets for cost and weight Legal regulations and Requirements Management & Design Verification documentation Optical Quality and Premium Consumer Product Audit requirements Keep all Module documentation up to date including: Meeting minutes Foundation and Programme Design analysis documents Quality history and bill of design RMDV Commodity plan EBER Undertake any other work as directed by their line manager in connection with their job as may be requested Key Interactions Lead & CAD Engineers (cross functional) External Suppliers Design team Vehicle Package Pilot Plant and Production Manufacturing Engineers Module Leader/Produce Owners/Agile teams (where delivering specific programmes) Group Leader Senior Buyers Supplier Technical Assurance Marketing Finance Material Planning & Logistics Attribute Teams (PAT Leaders) Test Engineers Plant launch team Product coaches Key Performance Indicators Mandator Skills - Door Finishers, Moving Glass and Sealing Ensure all programme design solutions meet: Bill of Design (Bod) and Bill of Process (BoP) requirements Programme targets for cost and weight Legal regulations and Requirements Management & Design Verification documentation Optical Quality and Premium Consumer Product Audit (PCPA) requirements Quality history and DFMEA deliverables Preliminary Engineering Sign off (PEC) and Final Engineering Sign off on time. Delivery of Commodity PSW in line with programme timing. Manage problem resolution using recognised problem definition techniques and the Automated Issue Management system (AIMS) to deliver resolution in line with the programme metric. Supplier management Agile mindset Knowledge, Skills and Experience Essential: Previous experience of leading the resolution of business, technical and process issues within a Project Team environment. A good working knowledge of product creation & delivery, change control, product definition and change management processes. Knowledge of automotive closure systems, Glass, plastics, rubbers, composites or BIW. Able to create 2D sections and 3D geometry using Catia V5/V6/TCE/Digibuck. Knowledge of GD&T application Knowledge of gauge design. Experience in kinematic systems Driving Licence. Desirable: Systems Engineering knowledge Excellent communication and interpersonal skills, with influencing and engagement skills. Previous experience within automotive engineering or test planning departments. Knowledge of aerodynamics Knowledge of kinematics Knowledge of AVA Relevant degree or equivalent experience preferred. Personal Profile Essential: Must be a driven self -starter with a passion for the automotive industry and the potential of automotive technology. Holds a customer first mindset- is easy to do business with and makes people feel special, driven to deliver experiences that are personalised, transparent and dependable. Works independently, is results driven, demonstrating tenacity, drive and perseverance with the ability to deliver operational plans in a complex, highly demanding environment. Capability to combine a short term, pragmatic focus with medium term planning Resilient and enthusiastic -responds constructively to new ideas and inputs A good communicator with the ability to communicate complex ideas An effective team player, actively develops, cross functionally challenges, and supports team members Desirable: Ability to challenge existing thinking in a positive way whilst building credibility and trust through experience and personal style
18/09/2024
Key Accountabilities and Responsibilities Deliver the commodity plan to quality, cost and time, including maintaining the Worldwide Engineering Release System (through PACN/iCreate or directly). Own and deliver the Engineering Advanced Product Quality Planning deliverables Manage Change Request, expenditure forecasting and the relevant supplier teams in support of delivery of the programme milestones Manage design verification test plans, including detailed planning of test and development stages through to sign off and support Engineering test teams with rectification of issues Provide input into new feature development Ensure all programme design solutions meet: Programme targets for cost and weight Legal regulations and Requirements Management & Design Verification documentation Optical Quality and Premium Consumer Product Audit requirements Keep all Module documentation up to date including: Meeting minutes Foundation and Programme Design analysis documents Quality history and bill of design RMDV Commodity plan EBER Undertake any other work as directed by their line manager in connection with their job as may be requested Key Interactions Lead & CAD Engineers (cross functional) External Suppliers Design team Vehicle Package Pilot Plant and Production Manufacturing Engineers Module Leader/Produce Owners/Agile teams (where delivering specific programmes) Group Leader Senior Buyers Supplier Technical Assurance Marketing Finance Material Planning & Logistics Attribute Teams (PAT Leaders) Test Engineers Plant launch team Product coaches Key Performance Indicators Mandator Skills - Door Finishers, Moving Glass and Sealing Ensure all programme design solutions meet: Bill of Design (Bod) and Bill of Process (BoP) requirements Programme targets for cost and weight Legal regulations and Requirements Management & Design Verification documentation Optical Quality and Premium Consumer Product Audit (PCPA) requirements Quality history and DFMEA deliverables Preliminary Engineering Sign off (PEC) and Final Engineering Sign off on time. Delivery of Commodity PSW in line with programme timing. Manage problem resolution using recognised problem definition techniques and the Automated Issue Management system (AIMS) to deliver resolution in line with the programme metric. Supplier management Agile mindset Knowledge, Skills and Experience Essential: Previous experience of leading the resolution of business, technical and process issues within a Project Team environment. A good working knowledge of product creation & delivery, change control, product definition and change management processes. Knowledge of automotive closure systems, Glass, plastics, rubbers, composites or BIW. Able to create 2D sections and 3D geometry using Catia V5/V6/TCE/Digibuck. Knowledge of GD&T application Knowledge of gauge design. Experience in kinematic systems Driving Licence. Desirable: Systems Engineering knowledge Excellent communication and interpersonal skills, with influencing and engagement skills. Previous experience within automotive engineering or test planning departments. Knowledge of aerodynamics Knowledge of kinematics Knowledge of AVA Relevant degree or equivalent experience preferred. Personal Profile Essential: Must be a driven self -starter with a passion for the automotive industry and the potential of automotive technology. Holds a customer first mindset- is easy to do business with and makes people feel special, driven to deliver experiences that are personalised, transparent and dependable. Works independently, is results driven, demonstrating tenacity, drive and perseverance with the ability to deliver operational plans in a complex, highly demanding environment. Capability to combine a short term, pragmatic focus with medium term planning Resilient and enthusiastic -responds constructively to new ideas and inputs A good communicator with the ability to communicate complex ideas An effective team player, actively develops, cross functionally challenges, and supports team members Desirable: Ability to challenge existing thinking in a positive way whilst building credibility and trust through experience and personal style
West Virginia Network for Educational Telecomputing (WVNET)
Morgantown, West Virginia
WVNET is seeking a detail-oriented Business/Accounts Administrator to manage service agreements, user accounts, and support our business operations. This key role will ensure smooth contract management, efficient account administration, and provide critical support to our Business Office. WVNET connects K-12 schools, higher educational institutions, libraries, state and county government, and various not-for-profits to the Internet and the rest of the world through our state-of-the-art network and telecommunications expertise. Our team of dedicated IT professionals provide guidance and training to educators and staff in higher education and K-12 schools. Our research and development of software, tools, and systems address problems and tackle challenges that are unique to West Virginia's public institutions and not-for- profits. Work Location: Morgantown, WV, 26505 Classification: Salary, Non-Classified, Full-Time Benefits, FLSA Exempt SALARY/BENEFITS Starting annual salary range is $45,000 - $55,000 plus excellent State of WV Employee benefits : health insurance, dental, vision, hearing, Health Savings Accounts/Flexible Spending Accounts, retirement investing, and life insurance plans, short-term/long-term disability insurance, as well as, generous amounts of vacation, sick, state & federal holidays, and professional development opportunities. MINIMUM EDUCATION Associate's Degree in Business Administration, Finance, or related field; or, equivalent professional experience in lieu of degree. MINIMUM EXPERIENCE *Details of relevant experience must be shown in your resume. 1-3 years of experience in business management, finance or account administration. PREFERRED EXPERIENCE Experience with wvOASIS or similar financial systems. Familiarity with West Virginia higher education institution operations. Knowledge of West Virginia State Auditor policies and procedures. JOB DUTIES/RESPONSIBILITIES Service Agreement Administration: Track service agreements, MOUs, and contracts renewals. Monitor renewal dates and initiate timely renewal processes. Distribute agreements to relevant higher education institutions. Send timely reminders for upcoming renewals or expirations. Maintain a centralized, secure repository of all agreements, contracts, and financial transactions. Reconcile payments with terms of agreements. Coordinate with management on customer issues and service changes. Flag discrepancies or unusual patterns for review. Business Account Administration: Manage educational institution accounts across diverse service providers, platforms, and subscriptions, including but not limited to SignNow, Educause, and other industry-specific tools. Provide first-line support for account-related issues. Process and request new accounts, access control changes, and coordinate with service representatives for account adjustments. Maintain account security and compliance with educational data protection regulations. Generate and analyze active user reports. Oversee account management tasks: billing, renewals, in coordination with Business Operations Manager. Stay updated on all active platforms' features and policies. Financial Support: Manage monthly P-Card reconciliations within wvOASIS. Review all Cardholder transactions and supporting documentation Retrieve and reconcile the monthly credit card statement in accordance with WV State Auditor policies and procedures. Administrative Support: Assist in reviewing and processing bi-weekly timecards. Provide administrative support to Business Office. KNOWLEDGE/SKILLS/ABILITIES Proficiency in Microsoft Office Suite, especially Excel. Experience with ERP systems and payroll software preferred. Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to maintain confidentiality of sensitive information. Data entry and basic bookkeeping. Time management and multitasking. Problem-solving and critical thinking. Basic math and financial calculations EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER/VETERANS/DISABLED The West Virginia Network for Educational Telecomputing (WVNET) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran status and will not be discriminated against on the basis of disability. WVNET provides a collegial, respectful and inclusive environment that values the diversity, creativity and contributions of its staff.
18/09/2024
Full time
WVNET is seeking a detail-oriented Business/Accounts Administrator to manage service agreements, user accounts, and support our business operations. This key role will ensure smooth contract management, efficient account administration, and provide critical support to our Business Office. WVNET connects K-12 schools, higher educational institutions, libraries, state and county government, and various not-for-profits to the Internet and the rest of the world through our state-of-the-art network and telecommunications expertise. Our team of dedicated IT professionals provide guidance and training to educators and staff in higher education and K-12 schools. Our research and development of software, tools, and systems address problems and tackle challenges that are unique to West Virginia's public institutions and not-for- profits. Work Location: Morgantown, WV, 26505 Classification: Salary, Non-Classified, Full-Time Benefits, FLSA Exempt SALARY/BENEFITS Starting annual salary range is $45,000 - $55,000 plus excellent State of WV Employee benefits : health insurance, dental, vision, hearing, Health Savings Accounts/Flexible Spending Accounts, retirement investing, and life insurance plans, short-term/long-term disability insurance, as well as, generous amounts of vacation, sick, state & federal holidays, and professional development opportunities. MINIMUM EDUCATION Associate's Degree in Business Administration, Finance, or related field; or, equivalent professional experience in lieu of degree. MINIMUM EXPERIENCE *Details of relevant experience must be shown in your resume. 1-3 years of experience in business management, finance or account administration. PREFERRED EXPERIENCE Experience with wvOASIS or similar financial systems. Familiarity with West Virginia higher education institution operations. Knowledge of West Virginia State Auditor policies and procedures. JOB DUTIES/RESPONSIBILITIES Service Agreement Administration: Track service agreements, MOUs, and contracts renewals. Monitor renewal dates and initiate timely renewal processes. Distribute agreements to relevant higher education institutions. Send timely reminders for upcoming renewals or expirations. Maintain a centralized, secure repository of all agreements, contracts, and financial transactions. Reconcile payments with terms of agreements. Coordinate with management on customer issues and service changes. Flag discrepancies or unusual patterns for review. Business Account Administration: Manage educational institution accounts across diverse service providers, platforms, and subscriptions, including but not limited to SignNow, Educause, and other industry-specific tools. Provide first-line support for account-related issues. Process and request new accounts, access control changes, and coordinate with service representatives for account adjustments. Maintain account security and compliance with educational data protection regulations. Generate and analyze active user reports. Oversee account management tasks: billing, renewals, in coordination with Business Operations Manager. Stay updated on all active platforms' features and policies. Financial Support: Manage monthly P-Card reconciliations within wvOASIS. Review all Cardholder transactions and supporting documentation Retrieve and reconcile the monthly credit card statement in accordance with WV State Auditor policies and procedures. Administrative Support: Assist in reviewing and processing bi-weekly timecards. Provide administrative support to Business Office. KNOWLEDGE/SKILLS/ABILITIES Proficiency in Microsoft Office Suite, especially Excel. Experience with ERP systems and payroll software preferred. Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to maintain confidentiality of sensitive information. Data entry and basic bookkeeping. Time management and multitasking. Problem-solving and critical thinking. Basic math and financial calculations EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER/VETERANS/DISABLED The West Virginia Network for Educational Telecomputing (WVNET) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran status and will not be discriminated against on the basis of disability. WVNET provides a collegial, respectful and inclusive environment that values the diversity, creativity and contributions of its staff.
Full Stack Python Developer - Front Office - SOLE AGENT Our client, a global leading investment firm, requires a talented Python Developer to join their team. This is an on-site position, in our client's London office. You will provide first class support for Deal Teams, Portfolio Managers and other business functions locally, as well as for other key regions, as part of a global team. Sitting with the trading team, you will build strong relationships with key business stakeholders; supporting and developing trading, analytics and reporting systems; an opportunity to participate in all aspects of the application development life cycle, including requirements analysis, application development, and devising test cases, while working closely with a spectrum of business functions like operations, finance, compliance, etc. Ideally you will have prior experience of working directly with financial investment professionals, and experience in full-stack development using modern technology frameworks. YOUR SKILLS Strong Python experience Knowledge of relational databases, and other data storage solutions, experience with SQL Excellent communication and relationship building skills. 5+ years of programming experience Understanding of programming design concepts, data structures, and algorithms Experience with modern development methodologies Familiarity with Front End libraries/frameworks Understanding of the API development with HTTP, REST and JSON (Python-Flask/Django preferred) Strong troubleshooting and analytical skills; detail oriented Strong cultural fit - Teamwork, proactive/self-starter, results oriented and integrity ADDITIONAL BENEFICIAL SKILLS/KNOWLEDGE Experience in one or more ofbank loans/leveraged loans, fixed-income products, CLOs, derivatives, ABS and CMBS products Working knowledge of Linux, Docker/Kubernetes Experience in or readiness to learn building applications using the modern technology stack: Cloud/AWS, DevOps, etc. WHAT WILL YOU BE DOING Acting as a first point of contact for business teams to provide timely assistance with data queries, system enhancements, and other technical requests. Work directly with business users to perform requirements analysis, application design and implementation. In collaboration with the wider engineering team, develop systems that are larger multi-tier applications and frameworks to simpler reports. Ensure high focus on SDLC with a focus on automated unit and regression tests. Create and maintain a professional-level internal knowledge base. Provide system training to business users and new joiners. Align and add to the culture and overall vision/mission of the team. This represents an excellent opportunity to join one of the world leading investment firms. Please send your CV for full details.
16/09/2024
Full time
Full Stack Python Developer - Front Office - SOLE AGENT Our client, a global leading investment firm, requires a talented Python Developer to join their team. This is an on-site position, in our client's London office. You will provide first class support for Deal Teams, Portfolio Managers and other business functions locally, as well as for other key regions, as part of a global team. Sitting with the trading team, you will build strong relationships with key business stakeholders; supporting and developing trading, analytics and reporting systems; an opportunity to participate in all aspects of the application development life cycle, including requirements analysis, application development, and devising test cases, while working closely with a spectrum of business functions like operations, finance, compliance, etc. Ideally you will have prior experience of working directly with financial investment professionals, and experience in full-stack development using modern technology frameworks. YOUR SKILLS Strong Python experience Knowledge of relational databases, and other data storage solutions, experience with SQL Excellent communication and relationship building skills. 5+ years of programming experience Understanding of programming design concepts, data structures, and algorithms Experience with modern development methodologies Familiarity with Front End libraries/frameworks Understanding of the API development with HTTP, REST and JSON (Python-Flask/Django preferred) Strong troubleshooting and analytical skills; detail oriented Strong cultural fit - Teamwork, proactive/self-starter, results oriented and integrity ADDITIONAL BENEFICIAL SKILLS/KNOWLEDGE Experience in one or more ofbank loans/leveraged loans, fixed-income products, CLOs, derivatives, ABS and CMBS products Working knowledge of Linux, Docker/Kubernetes Experience in or readiness to learn building applications using the modern technology stack: Cloud/AWS, DevOps, etc. WHAT WILL YOU BE DOING Acting as a first point of contact for business teams to provide timely assistance with data queries, system enhancements, and other technical requests. Work directly with business users to perform requirements analysis, application design and implementation. In collaboration with the wider engineering team, develop systems that are larger multi-tier applications and frameworks to simpler reports. Ensure high focus on SDLC with a focus on automated unit and regression tests. Create and maintain a professional-level internal knowledge base. Provide system training to business users and new joiners. Align and add to the culture and overall vision/mission of the team. This represents an excellent opportunity to join one of the world leading investment firms. Please send your CV for full details.
Our Client a global tech firm are seeking an Admin assistant to join their team. Description: Provide administrative support for the overall team of 50+ people located in EMEA. Schedule the Leadership Team Rhythm of Business - issue calendar invites, room bookings, monitor attendance, order catering (if required), record notes and actions discussed at meetings (as required) and follow-up on actions Book travel and provide visa support for EPC LT Prepare and submit expense claims for EPC LT Book meeting rooms and catering as required (in line with budget provided) Support the team in identifying and executing compliant procurement processes - this could include: o Submitting Purchase Orders on behalf of PO Owner o Uploading Contracts/Statements of Work for digital signature (where required by Policy) o Submitting Single Payment Requests on behalf of owner (where compliant with Policy) o Save supporting quotes, emails for POs to a business shared drive (so can be retrieved in the event of Internal Audit queries) o Set-up of New Vendors on My Order tool (where required and sufficient notice provided) o Hardware orders and asset tracking of devices for the department - in line with budget advised by Financial Controller o Directing owners to make payments using their AMEX cards (where relevant) o Help to educate PO owners and Invoice Approvers on their responsibilities in terms of accruals and providing proof of execution. Support the Team in the organisation of all logistics and formatting slides associated with large events including; All Hands, team offsites, Senior Executive visits etc End to end management of Team Morale events Support the Onboarding of New Hires to the team by ensuring o Delivery of device, peripherals and phone (if appropriate) o Providing direction to new hire on campus information and administrative tools eg travel tool, My Order, expense tool o Update organisational chart Liaise with Retail Estate & Services team to resolve issues affecting general work area Keep distribution lists/team aliases up to date Maintenance of Teams Sites (add new users etc) and/or older SharePoint sites Support ad-hoc projects and initiatives as directed by Hiring Manager Be familiar with company policies and support the Leadership Team by driving awareness and compliance with admin related policies across the team THE SUCCESSFUL CANDIDATE Has demonstrated work experience in a fast-paced environment Exercises sound judgment, tact, diplomacy, integrity and professionalism in all transactions, demonstrating a positive can-do attitude Is self-driven; must possess an aptitude to work independently to achieve results with a high degree of accuracy and attention to detail Is action-oriented, has outstanding project and time management skills. Enjoys managing and dealing with significant change and reacts with appropriate urgency calmly to situations and/or events that require a quick response Is willing to take ownership and drive issues to a quick and solid resolution COMPETENCIES REQUIRED Minimum of 3 years demonstrated successful work experience as a Personal Assistant or Group Admin Knowledge and proficiency with Outlook, Microsoft Office, Microsoft Teams Strong planning and organisational skills with the ability to prioritise and problem solve plus change direction in response to ambiguous work situations Highly motivated and flexible individual with ability to work under pressure and somtimes to short deadlines Effective verbal and written communication skills High level of integrity, confidentiality and discretion Knowledge around overall PO management and finance practices would be an advantage Ability to build effective working relationships inside and outside the workgroup considering working styles and perspectives of diverse individuals and group This role description may evolve over time depending on service requirements. Skills: Adminsitration EMEA Admin Microsoft Office Employee Value Proposition: Global company Job Title: Administrator Location: Dublin, Ireland Job Type: Contract Trading as Aston Carter. Allegis Group Limited, Bracknell, RG12 1RT, United Kingdom. No Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available on the website. To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to the website. We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.
13/09/2024
Project-based
Our Client a global tech firm are seeking an Admin assistant to join their team. Description: Provide administrative support for the overall team of 50+ people located in EMEA. Schedule the Leadership Team Rhythm of Business - issue calendar invites, room bookings, monitor attendance, order catering (if required), record notes and actions discussed at meetings (as required) and follow-up on actions Book travel and provide visa support for EPC LT Prepare and submit expense claims for EPC LT Book meeting rooms and catering as required (in line with budget provided) Support the team in identifying and executing compliant procurement processes - this could include: o Submitting Purchase Orders on behalf of PO Owner o Uploading Contracts/Statements of Work for digital signature (where required by Policy) o Submitting Single Payment Requests on behalf of owner (where compliant with Policy) o Save supporting quotes, emails for POs to a business shared drive (so can be retrieved in the event of Internal Audit queries) o Set-up of New Vendors on My Order tool (where required and sufficient notice provided) o Hardware orders and asset tracking of devices for the department - in line with budget advised by Financial Controller o Directing owners to make payments using their AMEX cards (where relevant) o Help to educate PO owners and Invoice Approvers on their responsibilities in terms of accruals and providing proof of execution. Support the Team in the organisation of all logistics and formatting slides associated with large events including; All Hands, team offsites, Senior Executive visits etc End to end management of Team Morale events Support the Onboarding of New Hires to the team by ensuring o Delivery of device, peripherals and phone (if appropriate) o Providing direction to new hire on campus information and administrative tools eg travel tool, My Order, expense tool o Update organisational chart Liaise with Retail Estate & Services team to resolve issues affecting general work area Keep distribution lists/team aliases up to date Maintenance of Teams Sites (add new users etc) and/or older SharePoint sites Support ad-hoc projects and initiatives as directed by Hiring Manager Be familiar with company policies and support the Leadership Team by driving awareness and compliance with admin related policies across the team THE SUCCESSFUL CANDIDATE Has demonstrated work experience in a fast-paced environment Exercises sound judgment, tact, diplomacy, integrity and professionalism in all transactions, demonstrating a positive can-do attitude Is self-driven; must possess an aptitude to work independently to achieve results with a high degree of accuracy and attention to detail Is action-oriented, has outstanding project and time management skills. Enjoys managing and dealing with significant change and reacts with appropriate urgency calmly to situations and/or events that require a quick response Is willing to take ownership and drive issues to a quick and solid resolution COMPETENCIES REQUIRED Minimum of 3 years demonstrated successful work experience as a Personal Assistant or Group Admin Knowledge and proficiency with Outlook, Microsoft Office, Microsoft Teams Strong planning and organisational skills with the ability to prioritise and problem solve plus change direction in response to ambiguous work situations Highly motivated and flexible individual with ability to work under pressure and somtimes to short deadlines Effective verbal and written communication skills High level of integrity, confidentiality and discretion Knowledge around overall PO management and finance practices would be an advantage Ability to build effective working relationships inside and outside the workgroup considering working styles and perspectives of diverse individuals and group This role description may evolve over time depending on service requirements. Skills: Adminsitration EMEA Admin Microsoft Office Employee Value Proposition: Global company Job Title: Administrator Location: Dublin, Ireland Job Type: Contract Trading as Aston Carter. Allegis Group Limited, Bracknell, RG12 1RT, United Kingdom. No Allegis Group Limited operates as an Employment Business and Employment Agency as set out in the Conduct of Employment Agencies and Employment Businesses Regulations 2003. Aston Carter is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available on the website. To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to the website. We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.
West Virginia Network for Educational Telecomputing (WVNET)
Morgantown, West Virginia
WVNET is seeking a detail-oriented Business/Accounts Administrator to manage service agreements, user accounts, and support our business operations. This key role will ensure smooth contract management, efficient account administration, and provide critical support to our Business Office. WVNET connects K-12 schools, higher educational institutions, libraries, state and county government, and various not-for-profits to the Internet and the rest of the world through our state-of-the-art network and telecommunications expertise. Our team of dedicated IT professionals provide guidance and training to educators and staff in higher education and K-12 schools. Our research and development of software, tools, and systems address problems and tackle challenges that are unique to West Virginia's public institutions and not-for- profits. Work Location: Morgantown, WV, 26505 Classification: Salary, Non-Classified, Full-Time Benefits, FLSA Exempt SALARY/BENEFITS Starting annual salary range is $45,000 - $55,000 plus excellent State of WV Employee benefits : health insurance, dental, vision, hearing, Health Savings Accounts/Flexible Spending Accounts, retirement investing, and life insurance plans, short-term/long-term disability insurance, as well as, generous amounts of vacation, sick, state & federal holidays, and professional development opportunities. MINIMUM EDUCATION Associate's Degree in Business Administration, Finance, or related field; or, equivalent professional experience in lieu of degree. MINIMUM EXPERIENCE *Details of relevant experience must be shown in your resume. 1-3 years of experience in business management, finance or account administration. PREFERRED EXPERIENCE Experience with wvOASIS or similar financial systems. Familiarity with West Virginia higher education institution operations. Knowledge of West Virginia State Auditor policies and procedures. JOB DUTIES/RESPONSIBILITIES Service Agreement Administration: Track service agreements, MOUs, and contracts renewals. Monitor renewal dates and initiate timely renewal processes. Distribute agreements to relevant higher education institutions. Send timely reminders for upcoming renewals or expirations. Maintain a centralized, secure repository of all agreements, contracts, and financial transactions. Reconcile payments with terms of agreements. Coordinate with management on customer issues and service changes. Flag discrepancies or unusual patterns for review. Business Account Administration: Manage educational institution accounts across diverse service providers, platforms, and subscriptions, including but not limited to SignNow, Educause, and other industry-specific tools. Provide first-line support for account-related issues. Process and request new accounts, access control changes, and coordinate with service representatives for account adjustments. Maintain account security and compliance with educational data protection regulations. Generate and analyze active user reports. Oversee account management tasks: billing, renewals, in coordination with Business Operations Manager. Stay updated on all active platforms' features and policies. Financial Support: Manage monthly P-Card reconciliations within wvOASIS. Review all Cardholder transactions and supporting documentation Retrieve and reconcile the monthly credit card statement in accordance with WV State Auditor policies and procedures. Administrative Support: Assist in reviewing and processing bi-weekly timecards. Provide administrative support to Business Office. KNOWLEDGE/SKILLS/ABILITIES Proficiency in Microsoft Office Suite, especially Excel. Experience with ERP systems and payroll software preferred. Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to maintain confidentiality of sensitive information. Data entry and basic bookkeeping. Time management and multitasking. Problem-solving and critical thinking. Basic math and financial calculations EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER/VETERANS/DISABLED The West Virginia Network for Educational Telecomputing (WVNET) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran status and will not be discriminated against on the basis of disability. WVNET provides a collegial, respectful and inclusive environment that values the diversity, creativity and contributions of its staff.
11/09/2024
Full time
WVNET is seeking a detail-oriented Business/Accounts Administrator to manage service agreements, user accounts, and support our business operations. This key role will ensure smooth contract management, efficient account administration, and provide critical support to our Business Office. WVNET connects K-12 schools, higher educational institutions, libraries, state and county government, and various not-for-profits to the Internet and the rest of the world through our state-of-the-art network and telecommunications expertise. Our team of dedicated IT professionals provide guidance and training to educators and staff in higher education and K-12 schools. Our research and development of software, tools, and systems address problems and tackle challenges that are unique to West Virginia's public institutions and not-for- profits. Work Location: Morgantown, WV, 26505 Classification: Salary, Non-Classified, Full-Time Benefits, FLSA Exempt SALARY/BENEFITS Starting annual salary range is $45,000 - $55,000 plus excellent State of WV Employee benefits : health insurance, dental, vision, hearing, Health Savings Accounts/Flexible Spending Accounts, retirement investing, and life insurance plans, short-term/long-term disability insurance, as well as, generous amounts of vacation, sick, state & federal holidays, and professional development opportunities. MINIMUM EDUCATION Associate's Degree in Business Administration, Finance, or related field; or, equivalent professional experience in lieu of degree. MINIMUM EXPERIENCE *Details of relevant experience must be shown in your resume. 1-3 years of experience in business management, finance or account administration. PREFERRED EXPERIENCE Experience with wvOASIS or similar financial systems. Familiarity with West Virginia higher education institution operations. Knowledge of West Virginia State Auditor policies and procedures. JOB DUTIES/RESPONSIBILITIES Service Agreement Administration: Track service agreements, MOUs, and contracts renewals. Monitor renewal dates and initiate timely renewal processes. Distribute agreements to relevant higher education institutions. Send timely reminders for upcoming renewals or expirations. Maintain a centralized, secure repository of all agreements, contracts, and financial transactions. Reconcile payments with terms of agreements. Coordinate with management on customer issues and service changes. Flag discrepancies or unusual patterns for review. Business Account Administration: Manage educational institution accounts across diverse service providers, platforms, and subscriptions, including but not limited to SignNow, Educause, and other industry-specific tools. Provide first-line support for account-related issues. Process and request new accounts, access control changes, and coordinate with service representatives for account adjustments. Maintain account security and compliance with educational data protection regulations. Generate and analyze active user reports. Oversee account management tasks: billing, renewals, in coordination with Business Operations Manager. Stay updated on all active platforms' features and policies. Financial Support: Manage monthly P-Card reconciliations within wvOASIS. Review all Cardholder transactions and supporting documentation Retrieve and reconcile the monthly credit card statement in accordance with WV State Auditor policies and procedures. Administrative Support: Assist in reviewing and processing bi-weekly timecards. Provide administrative support to Business Office. KNOWLEDGE/SKILLS/ABILITIES Proficiency in Microsoft Office Suite, especially Excel. Experience with ERP systems and payroll software preferred. Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to maintain confidentiality of sensitive information. Data entry and basic bookkeeping. Time management and multitasking. Problem-solving and critical thinking. Basic math and financial calculations EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER/VETERANS/DISABLED The West Virginia Network for Educational Telecomputing (WVNET) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran status and will not be discriminated against on the basis of disability. WVNET provides a collegial, respectful and inclusive environment that values the diversity, creativity and contributions of its staff.
West Virginia Network for Educational Telecomputing (WVNET)
Morgantown, West Virginia
WVNET is seeking a detail-oriented Business/Accounts Administrator to manage service agreements, user accounts, and support our business operations. This key role will ensure smooth contract management, efficient account administration, and provide critical support to our Business Office. WVNET connects K-12 schools, higher educational institutions, libraries, state and county government, and various not-for-profits to the Internet and the rest of the world through our state-of-the-art network and telecommunications expertise. Our team of dedicated IT professionals provide guidance and training to educators and staff in higher education and K-12 schools. Our research and development of software, tools, and systems address problems and tackle challenges that are unique to West Virginia's public institutions and not-for- profits. Work Location: Morgantown, WV, 26505 Classification: Salary, Non-Classified, Full-Time Benefits, FLSA Exempt SALARY/BENEFITS Starting annual salary range is $45,000 - $55,000 plus excellent State of WV Employee benefits : health insurance, dental, vision, hearing, Health Savings Accounts/Flexible Spending Accounts, retirement investing, and life insurance plans, short-term/long-term disability insurance, as well as, generous amounts of vacation, sick, state & federal holidays, and professional development opportunities. MINIMUM EDUCATION Associate's Degree in Business Administration, Finance, or related field; or, equivalent professional experience in lieu of degree. MINIMUM EXPERIENCE *Details of relevant experience must be shown in your resume. 1-3 years of experience in business management, finance or account administration. PREFERRED EXPERIENCE Experience with wvOASIS or similar financial systems. Familiarity with West Virginia higher education institution operations. Knowledge of West Virginia State Auditor policies and procedures. JOB DUTIES/RESPONSIBILITIES Service Agreement Administration: Track service agreements, MOUs, and contracts renewals. Monitor renewal dates and initiate timely renewal processes. Distribute agreements to relevant higher education institutions. Send timely reminders for upcoming renewals or expirations. Maintain a centralized, secure repository of all agreements, contracts, and financial transactions. Reconcile payments with terms of agreements. Coordinate with management on customer issues and service changes. Flag discrepancies or unusual patterns for review. Business Account Administration: Manage educational institution accounts across diverse service providers, platforms, and subscriptions, including but not limited to SignNow, Educause, and other industry-specific tools. Provide first-line support for account-related issues. Process and request new accounts, access control changes, and coordinate with service representatives for account adjustments. Maintain account security and compliance with educational data protection regulations. Generate and analyze active user reports. Oversee account management tasks: billing, renewals, in coordination with Business Operations Manager. Stay updated on all active platforms' features and policies. Financial Support: Manage monthly P-Card reconciliations within wvOASIS. Review all Cardholder transactions and supporting documentation Retrieve and reconcile the monthly credit card statement in accordance with WV State Auditor policies and procedures. Administrative Support: Assist in reviewing and processing bi-weekly timecards. Provide administrative support to Business Office. KNOWLEDGE/SKILLS/ABILITIES Proficiency in Microsoft Office Suite, especially Excel. Experience with ERP systems and payroll software preferred. Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to maintain confidentiality of sensitive information. Data entry and basic bookkeeping. Time management and multitasking. Problem-solving and critical thinking. Basic math and financial calculations EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER/VETERANS/DISABLED The West Virginia Network for Educational Telecomputing (WVNET) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran status and will not be discriminated against on the basis of disability. WVNET provides a collegial, respectful and inclusive environment that values the diversity, creativity and contributions of its staff.
04/09/2024
Full time
WVNET is seeking a detail-oriented Business/Accounts Administrator to manage service agreements, user accounts, and support our business operations. This key role will ensure smooth contract management, efficient account administration, and provide critical support to our Business Office. WVNET connects K-12 schools, higher educational institutions, libraries, state and county government, and various not-for-profits to the Internet and the rest of the world through our state-of-the-art network and telecommunications expertise. Our team of dedicated IT professionals provide guidance and training to educators and staff in higher education and K-12 schools. Our research and development of software, tools, and systems address problems and tackle challenges that are unique to West Virginia's public institutions and not-for- profits. Work Location: Morgantown, WV, 26505 Classification: Salary, Non-Classified, Full-Time Benefits, FLSA Exempt SALARY/BENEFITS Starting annual salary range is $45,000 - $55,000 plus excellent State of WV Employee benefits : health insurance, dental, vision, hearing, Health Savings Accounts/Flexible Spending Accounts, retirement investing, and life insurance plans, short-term/long-term disability insurance, as well as, generous amounts of vacation, sick, state & federal holidays, and professional development opportunities. MINIMUM EDUCATION Associate's Degree in Business Administration, Finance, or related field; or, equivalent professional experience in lieu of degree. MINIMUM EXPERIENCE *Details of relevant experience must be shown in your resume. 1-3 years of experience in business management, finance or account administration. PREFERRED EXPERIENCE Experience with wvOASIS or similar financial systems. Familiarity with West Virginia higher education institution operations. Knowledge of West Virginia State Auditor policies and procedures. JOB DUTIES/RESPONSIBILITIES Service Agreement Administration: Track service agreements, MOUs, and contracts renewals. Monitor renewal dates and initiate timely renewal processes. Distribute agreements to relevant higher education institutions. Send timely reminders for upcoming renewals or expirations. Maintain a centralized, secure repository of all agreements, contracts, and financial transactions. Reconcile payments with terms of agreements. Coordinate with management on customer issues and service changes. Flag discrepancies or unusual patterns for review. Business Account Administration: Manage educational institution accounts across diverse service providers, platforms, and subscriptions, including but not limited to SignNow, Educause, and other industry-specific tools. Provide first-line support for account-related issues. Process and request new accounts, access control changes, and coordinate with service representatives for account adjustments. Maintain account security and compliance with educational data protection regulations. Generate and analyze active user reports. Oversee account management tasks: billing, renewals, in coordination with Business Operations Manager. Stay updated on all active platforms' features and policies. Financial Support: Manage monthly P-Card reconciliations within wvOASIS. Review all Cardholder transactions and supporting documentation Retrieve and reconcile the monthly credit card statement in accordance with WV State Auditor policies and procedures. Administrative Support: Assist in reviewing and processing bi-weekly timecards. Provide administrative support to Business Office. KNOWLEDGE/SKILLS/ABILITIES Proficiency in Microsoft Office Suite, especially Excel. Experience with ERP systems and payroll software preferred. Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to maintain confidentiality of sensitive information. Data entry and basic bookkeeping. Time management and multitasking. Problem-solving and critical thinking. Basic math and financial calculations EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER/VETERANS/DISABLED The West Virginia Network for Educational Telecomputing (WVNET) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran status and will not be discriminated against on the basis of disability. WVNET provides a collegial, respectful and inclusive environment that values the diversity, creativity and contributions of its staff.
West Virginia Network for Educational Telecomputing (WVNET)
Morgantown, West Virginia
WVNET is seeking a detail-oriented Business/Accounts Administrator to manage service agreements, user accounts, and support our business operations. This key role will ensure smooth contract management, efficient account administration, and provide critical support to our Business Office. WVNET connects K-12 schools, higher educational institutions, libraries, state and county government, and various not-for-profits to the Internet and the rest of the world through our state-of-the-art network and telecommunications expertise. Our team of dedicated IT professionals provide guidance and training to educators and staff in higher education and K-12 schools. Our research and development of software, tools, and systems address problems and tackle challenges that are unique to West Virginia's public institutions and not-for- profits. Work Location: Morgantown, WV, 26505 Classification: Salary, Non-Classified, Full-Time Benefits, FLSA Exempt SALARY/BENEFITS Starting annual salary range is $45,000 - $55,000 plus excellent State of WV Employee benefits : health insurance, dental, vision, hearing, Health Savings Accounts/Flexible Spending Accounts, retirement investing, and life insurance plans, short-term/long-term disability insurance, as well as, generous amounts of vacation, sick, state & federal holidays, and professional development opportunities. MINIMUM EDUCATION Associate's Degree in Business Administration, Finance, or related field; or, equivalent professional experience in lieu of degree. MINIMUM EXPERIENCE *Details of relevant experience must be shown in your resume. 1-3 years of experience in business management, finance or account administration. PREFERRED EXPERIENCE Experience with wvOASIS or similar financial systems. Familiarity with West Virginia higher education institution operations. Knowledge of West Virginia State Auditor policies and procedures. JOB DUTIES/RESPONSIBILITIES Service Agreement Administration: Track service agreements, MOUs, and contracts renewals. Monitor renewal dates and initiate timely renewal processes. Distribute agreements to relevant higher education institutions. Send timely reminders for upcoming renewals or expirations. Maintain a centralized, secure repository of all agreements, contracts, and financial transactions. Reconcile payments with terms of agreements. Coordinate with management on customer issues and service changes. Flag discrepancies or unusual patterns for review. Business Account Administration: Manage educational institution accounts across diverse service providers, platforms, and subscriptions, including but not limited to SignNow, Educause, and other industry-specific tools. Provide first-line support for account-related issues. Process and request new accounts, access control changes, and coordinate with service representatives for account adjustments. Maintain account security and compliance with educational data protection regulations. Generate and analyze active user reports. Oversee account management tasks: billing, renewals, in coordination with Business Operations Manager. Stay updated on all active platforms' features and policies. Financial Support: Manage monthly P-Card reconciliations within wvOASIS. Review all Cardholder transactions and supporting documentation Retrieve and reconcile the monthly credit card statement in accordance with WV State Auditor policies and procedures. Administrative Support: Assist in reviewing and processing bi-weekly timecards. Provide administrative support to Business Office. KNOWLEDGE/SKILLS/ABILITIES Proficiency in Microsoft Office Suite, especially Excel. Experience with ERP systems and payroll software preferred. Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to maintain confidentiality of sensitive information. Data entry and basic bookkeeping. Time management and multitasking. Problem-solving and critical thinking. Basic math and financial calculations EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER/VETERANS/DISABLED The West Virginia Network for Educational Telecomputing (WVNET) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran status and will not be discriminated against on the basis of disability. WVNET provides a collegial, respectful and inclusive environment that values the diversity, creativity and contributions of its staff.
28/08/2024
Full time
WVNET is seeking a detail-oriented Business/Accounts Administrator to manage service agreements, user accounts, and support our business operations. This key role will ensure smooth contract management, efficient account administration, and provide critical support to our Business Office. WVNET connects K-12 schools, higher educational institutions, libraries, state and county government, and various not-for-profits to the Internet and the rest of the world through our state-of-the-art network and telecommunications expertise. Our team of dedicated IT professionals provide guidance and training to educators and staff in higher education and K-12 schools. Our research and development of software, tools, and systems address problems and tackle challenges that are unique to West Virginia's public institutions and not-for- profits. Work Location: Morgantown, WV, 26505 Classification: Salary, Non-Classified, Full-Time Benefits, FLSA Exempt SALARY/BENEFITS Starting annual salary range is $45,000 - $55,000 plus excellent State of WV Employee benefits : health insurance, dental, vision, hearing, Health Savings Accounts/Flexible Spending Accounts, retirement investing, and life insurance plans, short-term/long-term disability insurance, as well as, generous amounts of vacation, sick, state & federal holidays, and professional development opportunities. MINIMUM EDUCATION Associate's Degree in Business Administration, Finance, or related field; or, equivalent professional experience in lieu of degree. MINIMUM EXPERIENCE *Details of relevant experience must be shown in your resume. 1-3 years of experience in business management, finance or account administration. PREFERRED EXPERIENCE Experience with wvOASIS or similar financial systems. Familiarity with West Virginia higher education institution operations. Knowledge of West Virginia State Auditor policies and procedures. JOB DUTIES/RESPONSIBILITIES Service Agreement Administration: Track service agreements, MOUs, and contracts renewals. Monitor renewal dates and initiate timely renewal processes. Distribute agreements to relevant higher education institutions. Send timely reminders for upcoming renewals or expirations. Maintain a centralized, secure repository of all agreements, contracts, and financial transactions. Reconcile payments with terms of agreements. Coordinate with management on customer issues and service changes. Flag discrepancies or unusual patterns for review. Business Account Administration: Manage educational institution accounts across diverse service providers, platforms, and subscriptions, including but not limited to SignNow, Educause, and other industry-specific tools. Provide first-line support for account-related issues. Process and request new accounts, access control changes, and coordinate with service representatives for account adjustments. Maintain account security and compliance with educational data protection regulations. Generate and analyze active user reports. Oversee account management tasks: billing, renewals, in coordination with Business Operations Manager. Stay updated on all active platforms' features and policies. Financial Support: Manage monthly P-Card reconciliations within wvOASIS. Review all Cardholder transactions and supporting documentation Retrieve and reconcile the monthly credit card statement in accordance with WV State Auditor policies and procedures. Administrative Support: Assist in reviewing and processing bi-weekly timecards. Provide administrative support to Business Office. KNOWLEDGE/SKILLS/ABILITIES Proficiency in Microsoft Office Suite, especially Excel. Experience with ERP systems and payroll software preferred. Strong attention to detail and organizational skills. Excellent communication and interpersonal abilities. Ability to maintain confidentiality of sensitive information. Data entry and basic bookkeeping. Time management and multitasking. Problem-solving and critical thinking. Basic math and financial calculations EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER/VETERANS/DISABLED The West Virginia Network for Educational Telecomputing (WVNET) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran status and will not be discriminated against on the basis of disability. WVNET provides a collegial, respectful and inclusive environment that values the diversity, creativity and contributions of its staff.