Location: Remote (UK)

Hours: 15-20 hours per week (Consistent number of hours per week to be agreed upon. Flexible hours between 11 am-7 pm UK time, Mondays-Fridays)

Job Type: Independent Contractor or Employee (candidate's choice)

Start Date: February 1, 2025, or ASAP

JOB SUMMARY:

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant/Operations Coordinator to support our senior leadership team and manage key operational tasks across our UK and US business operations. Cirrus Nexus is a tech start-up developing an ambitious platform serving partners and end-users in the cloud computing industry. This dynamic role involves high-level administrative support, employee and resource management, payroll processing, and client coordination.

The ideal candidate will have a proven track record of providing executive-level assistance, coordinating operations across international teams, and supporting sales initiatives.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Key Responsibilities Executive Support

• Provide comprehensive administrative support to the CEO and senior executives, including calendar management, scheduling meetings, and organizing travel arrangements.
• Prepare and proofread correspondence, presentations, and reports for senior management.
• Coordinate meetings and agendas
• Organize quarterly all-hands calls and assist in the preparation of company-wide communications.

Operations Coordination

• Manage onboarding for employees in the UK and US offices, ensuring all documentation and processes are completed.
• Oversee payroll processing for employees in the UK and US, ensuring accuracy, and timeliness
• Liaise with accountants and HR teams to handle pensions, benefits, and other payroll-related tasks.
• Coordinate with accountants on VAT returns, accounts payable, and invoicing, keeping accurate records of expenses.

Administrative Support

• Perform general administrative tasks, including data entry, document management, and office coordination.
• Support recruitment efforts by organizing interviews, onboarding new hires, and maintaining employee records.
• Help organize company events and team-building activities.

Sales Assistance and Client Coordination

• Provide support to the Sales Director, including maintaining the client database and CRM systems.
• Send out client communications, schedule meetings, and follow up on sales-related tasks.
• Assist with preparing sales reports, presentations, and other materials as required.

ESSENTIAL SKILLS AND QUALIFICATIONS

• Bachelor's degree
• 2-5 years' experience as an Executive Assistant, Operations Coordinator, or in a similar role.
• Strong knowledge of payroll processes
• Familiarity with VAT returns, invoicing, and financial record-keeping
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Ability to work independently, manage time effectively, and meet deadlines
• Right to work in the UK - this role is not eligible for visa sponsorship

PREFERRED SKILLS AND QUALIFICATIONS

• Knowledge of sales process and CRM software
• Knowledge of the sustainable IT sector
• Ability to provide deliverables with a sound work ethic, intellectual curiosity, and exceptional client service

WHAT WE OFFER

• Flexible, remote work environment
• The opportunity to shape a key role within a growing, dynamic organization
• Competitive compensation based on experience