Cirrus Nexus

Location: Remote (UK) Hours: 15-20 hours per week (Consistent number of hours per week to be agreed upon. Flexible hours between 11 am-7 pm UK time, Mondays-Fridays) Job Type: Independent Contractor or Employee (candidate's choice) Start Date: February 1, 2025, or ASAP JOB SUMMARY: We are seeking a highly organized, detail-oriented, and proactive Executive Assistant/Operations Coordinator to support our senior leadership team and manage key operational tasks across our UK and US business operations. Cirrus Nexus is a tech start-up developing an ambitious platform serving partners and end-users in the cloud computing industry. This dynamic role involves high-level administrative support, employee and resource management, payroll processing, and client coordination. The ideal candidate will have a proven track record of providing executive-level assistance, coordinating operations across international teams, and supporting sales initiatives. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Key Responsibilities Executive Support Provide comprehensive administrative support to the CEO and senior executives, including calendar management, scheduling meetings, and organizing travel arrangements. Prepare and proofread correspondence, presentations, and reports for senior management. Coordinate meetings and agendas Organize quarterly all-hands calls and assist in the preparation of company-wide communications. Operations Coordination Manage onboarding for employees in the UK and US offices, ensuring all documentation and processes are completed. Oversee payroll processing for employees in the UK and US, ensuring accuracy, and timeliness Liaise with accountants and HR teams to handle pensions, benefits, and other payroll-related tasks. Coordinate with accountants on VAT returns, accounts payable, and invoicing, keeping accurate records of expenses. Administrative Support Perform general administrative tasks, including data entry, document management, and office coordination. Support recruitment efforts by organizing interviews, onboarding new hires, and maintaining employee records. Help organize company events and team-building activities. Sales Assistance and Client Coordination Provide support to the Sales Director, including maintaining the client database and CRM systems. Send out client communications, schedule meetings, and follow up on sales-related tasks. Assist with preparing sales reports, presentations, and other materials as required. ESSENTIAL SKILLS AND QUALIFICATIONS Bachelor's degree 2-5 years' experience as an Executive Assistant, Operations Coordinator, or in a similar role. Strong knowledge of payroll processes Familiarity with VAT returns, invoicing, and financial record-keeping Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) Excellent written and verbal communication skills Ability to work independently, manage time effectively, and meet deadlines Right to work in the UK - this role is not eligible for visa sponsorship PREFERRED SKILLS AND QUALIFICATIONS Knowledge of sales process and CRM software Knowledge of the sustainable IT sector Ability to provide deliverables with a sound work ethic, intellectual curiosity, and exceptional client service WHAT WE OFFER Flexible, remote work environment The opportunity to shape a key role within a growing, dynamic organization Competitive compensation based on experience